Notes

Interviewer: What do you expect from our system?

Interviewee: Maximum ofcourse.

Interviewer: Are there any specifications or requirements for our system like we have to use some programming language you want?

Interviewee: Not necessarily, but it must be a user friendly system. For the management itself, they do not work on it right?
But when they go into the program they can easily know what the system is.

Interviewer: How about the users? Who are these users?

Interviewee: The users are those who are only responsible person who are assigned for the job. These are limited persons only.

Interviewer: Can we be more specific?

Interviewee: Different departments will have someone to have access on the program. We have the raw material group, the process group,
warehouse group finish, the management, the accounting, and the sales.

Interviewer: The management?

Interviewee: Yes. The executives, advicers. the technical advicers.

Interviewer: So in the raw material group, there are representatives who can access the information. Not everyone in the raw material group
like the workers.
Interviewee: No, the workers can not. But those who are in the warehouse group can readily access the inventory. Because they themselves do everything
within the warehouse.

Interviewer: We are planning to have passwords to have access on the system.

Interviewee: There's a levering password ofcourse. When the person is not around. Ofcourse there is a level of password where in the user, the approver. .
Specially if. . Inventory In, there is no need for an approval for that. But when it comes to issuance, that is a sensitive part.
There is a level when there is a password on those who are approving or issuing. Not anybody can access that.
Interviewer: So uh. What day can we visit the company time to time so we can study more about the company?

Interviewee: At your convenience. But preferably Saturday. Because on Weekdays, that is a busy day for everybody. Saturday is quite okay. They
are more relaxed. They are only doing some reports for Monday but after that it is a busy day.
Interviewer: Is there somebody who we can talk to so that we can set an appointment?

Interviewee: With me.

Interviewer: Can we have your contact number?

Interviewee: Yes sure.

Interviewer: What's your name again Ma'am?

Interviewee: Karys.
Once you would have an appointment and example you are in an area of working process, we will have to center on the person responsible
of this warehouse. So you can have the real scope of what he/she is doing and at the same time what he/she wants to integrate.
Because he/she is also a user.

What he wants and his recommendations, that is best. I myself am only a user. I know the system, but working itself i do not know.
There are some problems they encounter i do not know.

So if you want to have an appointment and you are doing the program, you just tell me on what area of the program where in the person who is
in-charge of the area, we can talk to them. That would be better.

Interviewer: The last time we talked about the critical levels of raw materials to alert you whenever it reaches that level.
So, talking about that. What are the critical levels in which. I mean, How do you know when stocks are low?

Interviewee: You have to have that "Margin of safety". When it goes beyond that percentage.

Interviewer: So it is in percentage?

Interviewee: When it goes down to that safety. We will have a preliminary signal.

Interviewer: Who checks this Margin of safety?

Interviewee: Well, we will have to consider the turn-over of the materials. Meaning to say at what consumption from the time of procurement to incoming
to issuance. Those are the turn-overs that we have to qualify on how often these material goes to what kind of network.

Interviewer: So there are different raw materials in process here. We would want to know what are the margins of safety for each and every material.

Interviewee: Inventorable is always thirty percent "30%" in everything. But it really depends on the consumption. Because if the consumption would be in volume,
the percentage must be higher. But to keep it safe for the company to be procuring. It would be thirty percent.

Interviewer: So every material lets have a margin of safety of thirty perent.

Interviewee: If it goes below, then it signals itself.
But on your part, we should be able to change the margin of safety.

Interviewer: We will just add some option so that you could change the margin.
Does the company have a certain number of production daily or quota?

Interviewee: Quota, no.

Interviewer: So you're just making products based on. . There is an order?

Interviewee: Yes.
We do not advance our production. But in a week, we maintain also the safety.

Interviewer: How do you know that you do not exceed the production materials? You take orders and process them. Sometimes there are rejected items right?
DO you asses them again?

Interviewee: Yes.

Interviewer: How do you know that you're not exceeding your limit?

Interviewee: It has a. . What we call a pool list. It has the number of deliveries per week, for example 500 for the week.
So we would have to produce 500. If there were rejects, a person would note for concerns about the rejects. Then he will link to the inventory,
noting to them that the production was decreased. In other words, the inventory will be updated that some production ended up on the rejects.
It will also tell you that you have not yet meet your target production or safety limit.

Interviewer: How are the computers connected here in the company? Are they connected through cables or wireless?

Interviewee: Wireless.

Interviewer: So whenever we create the system, we'll connect it through wireless.
Is it preferably wireless than cables?

Interviewee: uhm. Why don't you do it in cable and wireless? Is that possible?

Interviewer: I dont think we can suggest that, but i dont think that we can decide for the company to use some cables.

Interviewee: You mean to say the program would be compatible for both? Because sometimes, not all of us here have wireless connectivity on computer.
So could it be dual.

Interviewer: Well the software does not care if it is wireless or cable. Since it is conencted to each other, we'll just send the file.
What are some important things you want us to do in the inventory system?

Interviewee: I do not know if this one is possible. For example there is a certain item with a certain code.
When example in the raw materials. This is the material that attributes to that item. If someone encodes an issuance that is incorrect,
it should not add and instead it signals the user that the encoding is incorrect.
In every encoding, if it is not associated with a specific item, it should not be able to encode.

Interviewer: For example if it requires a certain color and the user gives the wrong attribute(for example: mass,volume), it should not be able to encode.

Interviewee: Yes, because certain items require specific materials and other things not related to the item should not be associated with it.
There must be no errors in the inputting. The program itself must not accept what is not within the item composition.

Interviewer: Then we'll just have an input format for each item. So if there's anything wrong, we would know. The one who placed the input should know what is wrong.

Interviewee: Doing that control, it would have a realistic inventory value.

Interviewer: What are the specific problems are you having with the current system?

Interviewee: The reports are done individually, therefore sometimes it does not match. One report is different to the other.
There should be a check and balance so they would have to interact and know the difference.
So we can trace where errors come from.

Interviewer: We would to know the abbreviations.

Interviewee: OUM is unit of measurement. CLL is class.
**Some self explanatory**

Interviewer: What's Pool work week Ma'am?

Interviewee: It means. . In APC, there is an open "PO". Now they only need a certain quantity per week.
For example they requested 1000pcs, for this week they only need a certain number from the 1000 order to be delivered.
So they'll ask us to produce a certain amount of items out of the total amount.

Interviewer: They'll not get everything right away. So that's Pool work week.
What's "PO" ma'am?

Interviewee: Purchase order.

Interviewer: DR?

Interviewee: Delivery received.

Interviewer: oh, thank you.

Interviewee: Do you use skype? I have skype, if you need the details asap.

Interviewer: How about this maam, FA?

Interviewee: I think it's Final Assembly.

Interviewer: This OM thing maam, coupled with numbers.

Interviewee: Oh, that is a product. That is not an abbreviation.
As long as it is a product, you do not touch that because those are the prefixes or the acronyms of the products.

Interviewer: Kcost?

Interviewee: Kcost is actually the cost available to absorb the cost of labor and expense. Not including materials.
Key cost. where in it is the available cost t absorb the labor and expense.

Interviewer: Okay that makes sense.
What's the numbers here without the exceeding lines?

Interviewee: It's just a notation, cause this represents this one.
There are formulas that you have to consider.
Raw materials are either sheets or coil.
Normally when its issued into production, they are quantified into pieces already.
The formula converting kilogram to piece is (density * H * width * length)1,000,000*number of sheets. Thats the converted pieces
that you can produce. Example for a kilogram. Do you have a calculator?
**calculating**
That is very significant, because althrough out from the raw materials down to the finished goods now becomes the working pieces.

Interviewer: 3400. It was rounded down? To maximize the material.

Interviewee: No, it must be minimized. For example 37473, its supposed to be 37470. If we go over beyond, we do not have stock there.
It's supposed to go down.

Interviewer: How about this?

Interviewee: I do not know there. If we had a shortage, where did they get the 8 pieces there?
It must be maximized lower than the value.

Interviewer: Let's just keep that in mind.

Interviewee: That is very very sensitive.

Interviewer: Are there any computations you are using besides that one?

Interviewee: If you notice, these are coils. If it was sheets, there's a length and width. But coil it's a specific coil.
Originally, if it's a coil already. It is in kilograms. We just convert it. But on the sheets, we have computations that we derive to a kilogram
per sheet and then multiplied by the quantity of the sheet would give us the quantity of those.

Interviewer: So if it is in sheet, there is a computation. The coil, there is a direct computation which is to multiply by the pieces.

Interviewee: On the coil, it is in kilogram already.
It is computed already.
So quantifiably by pieces.
In coil basis there is what they call a "Usage". That they multiply the kilogram on the usage per kilogram.
We are supposed to have that but they did not include it.