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voucher class is one of the powerful feature in the tally for automated accounting allocation during invoice entry it is just like a template that hold some predefined settings regarding different voucher type and you can use that setting again and again as per your requirement

voucher class is created for that category of transaction that occurs frequently . it can be made for payment, receipt and contra voucher . data input is taken in single entry or list mode here lets us take an example of payment voucher suppose you require the to create a voucher class for all cash transaction to create a voucher class we can alter a existing payment voucher type or create a new voucher type based on it . go to gateway of tally account info / voucher type select alter to create .

FIELD AND VALUES

1 Name : Payment if you are creating a new voucher type , type the name you can give any name but that should be self descriptive . in the case of alteration the name of the voucher type will automatically there will all its specification

2 alias : you can type the alias or the field can be skipped leaving blank

3 type of voucher : this is one the important field that has to taken care of when a voucher type is being created .In tally class only can be created based on another existing voucher as we are altering the payment voucher this field will automatically be payment

4 abbr : this abbreviation of the of the existing voucher type you need not change anything

5 method of voucher numbering : this field decides how to like to enter the voucher no is automatic there will be no option to give any voucher number while passing this entry you can change it to manual also

6 use advance configuration : this option is for setting advance parameter for voucher numbering skip the field for payment voucher .

7 Use Effective Dates for Voucher : Sometimes an entry on the same day that will be effective from some other day . In that case we can use this option .Set No in this case

8 Make Optional as default : by default all voucher in tally is of regular type . you can change this to optional by setting this field value yes .Let it remain No in our case .

9 Use common Narration : The default value is Yes . it allow a common narration for the whole voucher

10 Narration for each entry : Setting it Yes allow you to put narration for every ledger you select while passing the entry .Our Value Is No

11 Print After Saving Voucher ; No

12 Name Of Class : Type The Class Name Which will be Created Under The Selected voucher type we have given the name as Cash Payment .


Purchased /Sales Voucher Classes
purchased / sales voucher classes are also templates where we can restrict accounts to be used in entries as well as automate accounting entries for item and expenses . we can create purchased or sale voucher class for those transaction that occurs frequently in an organisation . in normal purchased or sale transaction you need to select purchased or sales ledger and other billing term associated with with transaction you can set the essential ledger and other billing term under a voucher class . passing transaction using the voucher class you need to select the common ledger any more . For example suppose company
is a whole seller of keyboard they sold huge no of keyboard every day for diff customer with discount at @ 1%on the total cost of item . for preparing sale bill the account has to to come sales ledger , discount ledger each time he or she is passing a sale entry this is time consuming and labourios . a voucher class can be created based on sales ledger associating the sales ledger discount ledger from the next time passing the entry with the voucher class will free the accountant to select the ledger repeatedly

Voucher class for the item where amount is inclusive of Billing Term
Say the item price is inclusive of all the billing term (Children Education Welfare ). The bill will not show the billing term but reflect in the relevant book . This problem can be solved by creating another voucher class based on sales voucher Following figures are showing the way of creating voucher class to segregate the item value is different account.

Interest Calculation
To activate interest calculation for the ledger we have to activate the following option from Accounting Features

Now Alter the ledger for which interest calculation is applicable (Loan from Director here ) There will be an extra option Activate Interest Calculation Activate this option and following screen will appear to provide interest parameters for that particular ledger

Calculate Interest Transaction by Transaction yes
Overwrite parameters for each Transaction No . if is set yes it will ask for the interest parameters each time you use the ledger

Rate : Type interest 1% per 365 days year on debit Balance only
Applicability : There are two option Always and past Due Date
Always : It is used in normal case when interest will be charged just after the due date .We are taking this option in our example
Past Due Date : It is used when grace period is given after the due date .

Calculate from : There are four option
Date of Applicability . It only when Past Due date option is taken as Applicability option
Date specified during entry . This option will allow you to specify interest period at the time of entry
Due Date of Invoice/Ref : It should be taken when interest is applicable from due of bill . We have taken this option
Eff. Date of transaction : this option will calculate the interest from effective date of transaction . Effective date of transaction by default in sale voucher type . So to use this option you must turn alteration on the Use EFFECTIVE Dates for Voucher from Voucher Type alteration

Complete the entry and save the voucher

As we have to add the interest against bill, pass this using Compound class of Debit Note . As you select the party . it will show the interest amount as on date against the bill select those bills against which you want to charge interest

Now the same report will be generated through compound interest . in the case of compound interest we need to change the voucher calls style . Previously we have defined different voucher class for compound interest Now we have to select that one for entry









































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Notes
I'm Feeling Lucky

repost for Instagram

Paste Keyboard iOS - Quick Replies

v 2.7.3

We'd love to hear from you. Please email us at [email protected]

Copyright 2022 Metromedya

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