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Gas Safety Certificate And Boiler Service: What's No One Is Talking About
Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to make sure that all gas appliances chimneys, flues and chimneys are regularly inspected. The law also requires you give a copy of the check to your tenants.


If the engineer considers that any installation or appliance is immediate danger, they will request permission to cut off gas from the system and recommend the installation of inspection hatches.

What is the definition of a Gas Safety Certificate?

A gas safety certificate for landlords is a document that proves that all of the gas appliances in the rental property and flues have been inspected by a certified gas engineer. Landlords are legally obliged to arrange a gas safety check once per year for each rental property they own. The inspection is conducted by an Gas Safe registered engineer and checks to ensure that all of the pipework and appliances as well as flues are in good working order and in compliance with the safety regulations.

The law also requires landlords to provide tenants with a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) at the time of each annual inspection and test for gas safety. The document should be handed out to tenants within 28 days of the Gas Safety Inspection and to new tenants at the start of their lease.

CP12 is an abbreviation for the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form lists the date of the last gas inspection and tests, the results of these, any issues or actions that need to be addressed, as well as the name of the person who performed the check.

The engineer will provide advice on the spot if the Gas Safety Check reveals any issues with the gas appliance. gas certificate will include the items that need to be addressed to make it safe to use. If a gas appliance is found to be Immediately Dangerous, or Abnormally dangerous the gas supply needs to be shut off until the issue is fixed.

It is a crime for a tenant to refuse to let the gas safety test to be conducted. A landlord can ask the courts for an injunction order should it be necessary, but it is usually much easier to send a clearly written letter stating why it is essential that the checks are conducted and what they'll involve. This should entice tenants who are hesitant to let access to the property. If not the landlord is not willing, he will have to begin the eviction process.

How often do I need to renew my Gas Safety Certificate?

By law, landlords and agents for letting are required to conduct an annual safety check of all chimneys and gas appliances they offer to their tenants. This is to ensure that their equipment is safe for use and that there aren't any gas leaks within the property. This is an essential responsibility for landlords and they should make sure that they get their gas inspections done by a certified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is a legal document that confirms that an inspection of the gas supply has been performed by a licensed engineer in the last 12 months. It is issued by the landlord and should be presented to the tenant to verify the safety of gas supply. It is valid for 12 months, and has to be renewed every year.

A landlord who fails to provide the Gas Safety Certificate for their tenants could be fined. It is therefore essential for landlords to have their Gas Safety checks carried out on time and to keep a copy the certificate in the event that a tenant asks for it.

Installing inspection hatches on all gas appliances is a good idea because it lets engineers quickly access the appliances for annual inspections. The engineer will classify the appliance as 'at-risk' and may suggest that the tenant refrain from using the boiler until the inspection hatch is installed.

The landlords should also ensure that they provide their tenants with at least 24 hours notice before they are allowed to enter the property to carry out Gas Safety checks. This gives tenants time to prepare for the visit and give permission if needed. If a tenant is unwilling to allow the engineer entry the landlord should write to them explaining the reason for the visit and what happens if they don't comply. If the tenant is still refusing the engineer entry, then the landlord must look into evicting them pursuant to section 21 of the Housing Act 1988.

What happens if you don't have a Gas Safety Certificate?

It is the legal responsibility of landlords to ensure that their property has an approved gas safety certificate before tenants move into. Failure to adhere to the law can lead to the landlord being charged or fined heavily. The regulations also state that a landlord must provide an original copy of their gas safety certificate to their tenants upon request.

Landlords must have a Gas Safe registered engineer visit their rental property to conduct an inspection of the gas supply to all gas appliances. During the inspection, a Gas Safe registered engineer will be able to identify any issues that could pose a danger to tenants. The engineer will then issue an CP12 Gas Safety Document, which is also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a crucial document that every tenant should keep. It contains information on the gas installations of a rental property and also details regarding when they last checked and the expiry dates. It can help tenants spot any issues with their installation or appliances and ensure that they are aware of how to contact an Gas Safe engineer to have them examined.

Landlords must give a gas safety report to their tenants, new and existing, within 28 days after the engineer has visited their property. The landlord must also give the copy of CP12 at the beginning of the tenure. Landlords who fail to provide an original copy of the gas safety certificate can be prosecuted in accordance with the regulations and could face unlimited fines or six months imprisonment.

In the same way, landlords should ensure that carbon monoxide detectors work in their properties and have them tested each month. If the alarm isn't functioning, the landlord has to repair it. This is applicable to private landlords, councils and housing associations, and also licensable houses of Multiple Occupation.

In June 2017, the High Court ruled that it was unlawful for landlords to issue Section 21 notices without providing their tenants with a valid gas Safety Certificate. The decision was based on the law that requires landlords who have assured shorthold tenancies to obtain a gas safety certificate for their property before tenants move in.

How can I obtain a Gas Safety Certificate (GSC)?

Landlords are legally responsible for ensuring that gas appliances, flues and pipework in the properties they lease out are safe. Gas Safety (Installation and Use) Regulations, 1998 cover this. To be in compliance with the regulations, landlords are required to conduct annual gas inspections of all gas appliances and flues that they install for use in a property. This is known as a CP12 Gas Safety Certificate and must be signed by a licensed Gas Safe Registered Engineer after each inspection.

It's also a good idea for landlords to look into having a boiler service carried out at the same time as the CP12 inspection, as this will ensure that all the gas appliances are working in a safe and efficient manner. Gas engineers can offer an integrated CP12 inspection and boiler service for a reasonable price. They will examine the seals on boiler burners, inspect for leaks and cracks in the flue system, clean the heat exchanger and perform general maintenance.

The CP12 document is commonly known as the 'landlord's gas safety certificate', however, it is officially referred to as the Gas Safety Record documentation. It includes the results of the safety inspections, and specifics about any issues or actions that must be taken care of. Landlords must give their tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is essential that landlords or letting agents only permit Gas Safe registered engineers to visit the property for safety checks and maintenance. It's a good idea inform tenants about the necessity of allowing access, and explaining that the gas engineer will protect them from carbon monoxide poisoning. If a tenant is hesitant to permit access it's the landlord's or letting agent's responsibility clarify the legal obligations in writing. Then follow by visiting the property to compel entry if needed.

Tenants must always request to have a Gas Safe ID card from the engineer prior to letting them in to prove that they're qualified to work on your home's gas systems and are able to complete the gas safety check efficiently and efficiently. It is also important to keep in mind that the gas engineer is legally able to shut off any malfunctioning equipment and can shut off gas lines when necessary.

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