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10 Startups That'll Change The Gas Safety Certificate And Boiler Service Industry For The Better
Landlord Gas Safety Certificate and Boiler Service

As a landlord it is your responsibility to ensure that all gas appliances as well as chimneys and flues are inspected every year. It is also your responsibility to provide a copy to your tenants.

If the engineer determines that any installation or appliance is immediate danger the engineer will request permission to disconnect the supply of gas and recommend the installation of inspection hatches.

What is an Gas Safety Certificate (GSC)?

A landlord's gas safety certificate is an official document that proves that all gas appliances and flues in the rented property have been inspected by a qualified gas engineer. Landlords are legally obliged to organize a gas safety check annually for each rental property they own. The inspection is performed by an Gas Safe registered engineer and checks to ensure that all of the pipework, appliances, and flues are in good working order and in compliance with safety standards.

Landlords are also legally required to give their tenants copies of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. This must be given to current tenants within 28 days of the Gas Safety inspection and given to any new tenants at the beginning of their tenancy.

CP12 is the abbreviation for the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form identifies the date of the last gas inspection and tests, the results of these tests, any issues or actions that need to be addressed, and the name of the person who conducted the check.

If the Gas Safety check highlights any problems with a gas device the engineer will provide advice on what needs to be done to ensure its safe use. If a gas appliance is found to be Immediately Dangerous or Abnormally Lethal the gas supply will need to be disconnected until the issue is solved.

If a tenant does not allow access for gas safety checks to be completed it is an offence that is criminal. If needed, a landlord can ask the courts for an order to enjoin the tenant from preventing the gas safety checks. However, it is often easier to write a letter that explains why the checks are vital and what is involved. This should make a tenant more hesitant to give access, and if not, the landlord might be required to begin the eviction process.

How often do I need to renew my Gas Safety Certificate?

Landlords and letting agents are legally required to conduct an annual gas safety inspection on all gas appliances and flues that they provide to their tenants. This is to ensure that their equipment is safe for use and that there aren't any leaks of gas in the property. This is a crucial obligation and landlords must make sure that they get their gas inspections done by a qualified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is an official document that proves that an inspection of the gas supply has been completed by a qualified engineer within the past 12 months. It is issued to the landlord and must be provided to the tenant as proof of the security of the gas supply. It is valid for a time of 12 months and has to be renewed annually.

A landlord who is unable to provide the Gas Safety Certificate for their tenants could be fined. It is therefore crucial for landlords to have their Gas Safety checks carried out at a timely basis and to keep a copy the certificate in case a tenant requests it.

It is also an excellent idea for landlords to put inspection hatches on all gas appliances so that the engineers can easily access them for annual inspections. The engineer will categorise the appliance as 'at-risk' and may recommend that the tenant refrain from using the boiler until the inspection hatch is installed.

Landlords are also required to give their tenants at least 24 hours' notice before entering the property to conduct Gas Safety Checks. This allows tenants time to plan their inspection and request permission if they need. If a tenant does not allow the engineer's entry, the landlord must explain the reason why it is necessary and what will happen in the event that the tenant refuses. If the tenant continues to refuse then the landlord should think about evicting them under section 21 of the Housing Act 1988.

What happens if I don't receive a Gas Safety Certificate?

It is the legal obligation of landlords to ensure that their property is fitted with a gas safety certificate valid prior to the time tenants move in. Failing to do so is an offense that could cause landlords to be punished with severe fines. The regulations stipulate that landlords must also furnish copies of the gas safety records to their tenants upon request.

Gas Safe registered engineers must visit the rental property of the landlord in order to perform a gas inspection on all gas appliances. During the inspection the engineer will take note of any issues that could cause a threat to tenants. They will then issue an CP12 gas safety certificate, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is a vital document that every tenant must take possession of and keep. The document contains information about gas installations in a rental home, including when they were tested and expiration dates. It will help tenants recognize issues with their appliances and installations and make sure that they know how to contact the Gas Safe Engineer to have them tested.

Landlords must provide an inspection report on gas safety to their tenants, both new and current within 28 days after the engineer has visited their property. They must also provide a copy of the CP12 to the tenant on the day that their tenancy starts. Landlords who fail to provide an original copy of the gas safety certificate could be prosecuted in accordance with the regulations and could face unlimited fines or six months imprisonment.

The same way landlords must make sure that carbon monoxide detectors work in their homes and make arrangements for them to be tested every month. If the alarm is not working, the landlord should make the necessary repairs. The rules governing this are applicable to council, private and housing association landlords as well as to licensable houses of Multiple Occupation (HMOs).

In June 2017 in June 2017, the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certificate. The decision was based on the law that stipulates that landlords with assured shorthold leases must have a gas safety record for their property prior to when tenants move into the property.

How can I obtain a Gas Safety Certificate (GSC)?

Landlords have a legal responsibility to make sure that the gas appliances, flues and pipework in their properties are safe for tenants. Gas Safety (Installation and Use) Regulations, 1998 cover this. To comply with the regulations landlords are required to conduct annual gas checks on all gas appliances and flues they supply for use in the property. This is called a CP12 Gas Safety Certificate and must be signed by a licensed Gas Safe Registered Engineer after each inspection.

Landlords should consider conducting a boiler inspection in conjunction with a CP12 inspection. This will ensure that all gas appliances are working properly and safely. Landlords can typically receive a combination CP12 and boiler service for a reasonable price from a professional gas engineer. They will be able to check the seals on boiler burners, check the flue system for cracks and leaks, clean the burner and heat exchanger and carry out general maintenance.


The CP12 document is often called the 'landlord's gas safety certificate', although it is officially called the Gas Safety Record documentation. It lists the results of all the safety checks and the details of any actions or problems that require attention. Landlords are required to provide their tenants a CP12 document no later than 28 days after the Gas Safety Check is completed.

It's important that the landlord or letting agent only permit Gas Safe registered engineers to access the property to conduct safety checks and for maintenance. It's a good idea to inform tenants about the necessity of allowing access, and explain that the gas engineer will protect them from carbon monoxide poisoning. If cp12 certificate is hesitant to allow access it is the landlord's or letting agent's duty to explain the legal responsibilities in writing, and follow by visiting the property to compel entry if needed.

Tenants should always see a Gas Safe ID card from the engineer prior to letting them in to prove that they're competent to work on the gas systems in your home and are able to complete the gas safety check efficiently and effectively. It is also important to keep in mind that the gas engineer is legally permitted to disconnect faulty equipment and can cut off gas lines when necessary.

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