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stationeries, like Xerox paper, Computer consumables, chair cushion, footrest etc., during the
year 2021-22. The payment to the supplier was made by splitting up sanction order and bills
in each case below Rs.2000/- to avoid sanction of the higher authority, bidding process etc.
The action of the DDO is in violation of the Government Financial Rules (Rule 149 (vili)
(GFR 2017) which stipulates that the demand for goods shall not be divided into small
quantities to make piece meal purchases to avoid procurement through bidding or the
necessity of obtaining the sanction of higher authorities required with reference to the
estimated value of the total demand. Moreover, the Head of office has exceeded his annual
limit of expenditure as mentioned above. Therefore, ex-post facto sanction of the competent
authority may be obtained to regularize the expenditure. The details of expenditure were
given in the enclosed statement.
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