Notes

To whom this may concern,

In this sheet are all the different events I was scheduled to go to for health equity. All fellow coordinators, site managers, and points of contact know that the Chinese Community Center will be at these events under my name (Rhyan Ooi). However, I have had to cancel all event slots and attendances due to not being in this position anymore. Please contact each event host and let them know that you will be attending (optional). In the worst-case scenario, each event will need to be freshly scheduled. There are no points of contact on the sheet due to the same individuals of contact most likely being outdated by the time this excel sheet is shared. This sheet may not even be used anymore. On a positive note, these events are meant to streamline your health equity process. Each event is predicted to have over 1000+ attendees. Attempt at least 2 events per month. However, the only condition is that these events must be within the 77036, 77099, and 77074 (please check this one) zip codes, respectively.

In regard to reports, Tom will teach you how to fill them out accurately. There are 2 monthly reports. Partner reports and general health equity outreach progress reports. For the partner reports, please record who you are partnering with, have partnered with, or have been partnered with for any monthly events. The rest of the sheet is self-explanatory. For the latter, Tom will be able to walk you through; just be sure to create a word doc copy first, then fill out the smart sheet. Oh yeah, these are the report/smart sheet links.:

Partnership Report: https://app.smartsheet.com/b/form/8a1b08d93cf243a89dee2b52e0893e82
Monthly Progress Report: https://app.smartsheet.com/b/form/f5f3f686a56f43ee8f3adb7557170449

(MAY BE UPDATED)

The Raffle Process:

The process is simple, explain to individuals that the survey is from the Houston Health Department and is meant to record vaccine demographics. Answer questions from others as asked. Then, proceed to ask if they would like to fill out a survey (the vaccine survey) for a chance to win a gift card (amount of your choice). Surveys can be a google survey that you create or a physical sheet. I had a google survey made, however, it was on my personal email so you must create one yourself. Moving on, after they complete the survey, give them a raffle ticket and tell them to put their name and number on the one you keep. Draw the raffle every hour or so depending on the length of the event.

If you have any other questions, ask Tom,

Best of luck,

- Rhyan Ooi.