Notes

Who Needs a Task Management Software and When?
Many people find themselves at a particular point in their life looking for a task management software to greatly help them refocus and keep their finger tips on what is important. Task management products organize, schedule and make sure that tasks get done on time. On short it can boost your productivity. When you are better organized and more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was hard to find a couple of years ago when people were using Outlook. Nowadays productivity has become almost an obsession of geeks everywhere, so the increasing request for such tools generated a big base of good task and project management solutions. There are a lot of choices to help manage the tasks, which range from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are actually searching for a personal organizer application to place some order in their busy and messy life. "Initially, I somehow were able to keep everything in my head. Then, as I began to take on more projects, I realized that I needed an activity management system to help keep me organized and focused." says Deborah Woehr a freelance researcher and writer. AI Task Management take the form of the so called "TO ACCOMPLISH List" applications where users create a list of tasks that they set a start date, some deadlines and a priority - something very simple.

The Getting Things Done (GTD) methodology

A lot of the to-do-list applications these days adopt, to 1 degree or another, the GTD method of task management according to the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity. Apps vary concerning how tightly or loosely bound to GTD they are. The issue, though, with TO ACCOMPLISH lists and personal organizers is that are only good for your projects. Task management or task tracking software is a lot more than only a to-do list. In a small business lots of the tasks are collaborative and require multiple team members to fulfill several tasks within a project. In this instance you need a credit card applicatoin where assignments could possibly be made, all tasks could be tracked, and completed work could be archived. This can be a true task management tool. Users sometimes need to manage multiple projects and delegate work to resources, schedule tasks in time as well as create plans. This can be a further step to an upper level: project management or project planning software.

Why do we are in need of a task management application?

Each day we spend quite often on urgent but low priority tasks while the most significant ones get delayed until a later date. Unfortunately, that "a later date" might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed if you try to figure out the 20% of high priority tasks. Basically a highly effective task management software must give you the best way to get these top 20% of important tasks for a effective project management process. It is a significant problem with task management applications: they require too much effort on users part. You can easily spend too much time on organization, and not enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make using them easier than writng down things on a bit of paper.

Benefits of an activity management tool

allows you to organize, assign and prioritize tasks
permits you to establish goals and milestones and to manage deadlines
no need to remember all tasks and more productivity using reminders
entire work integration, effort delegation for increased efficiency and reduced costs
the breakdown of complex tasks into smaller deliverables which can be controlled with minor difficulty
A task management software can be an essential component for organizational and business operations and may make managing the project simpler.
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