Notes

Executive Assistant

Position Description

 Serves as a liaison between executives, managers and visitors. Reviews, requests, schedules appointments and meetings and resolves problems requiring in-depth knowledge of company policies and procedures, and projects in progress.
 Coordinates data from a variety of sources for inclusion in technical reports and presentations, performs independent research and prepares information for special projects as assigned.
 Initiates drafts of confidential correspondence, reports, presentations, organization charts; performs other administrative and secretarial duties.
 Schedules and coordinates meetings, conference calls, and other executive events. Informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other ancillary equipment/materials if required, and hospitality services when appropriate.
 Screens and directs incoming calls, correspondence and visitors. Refers or personally attends to inquiries and actions that do not require the executive's attention.
 Coordinates travel, hotel, car rentals, seminar registrations, travel itineraries, agendas, and other pertinent arrangements.
 Supports Finance team with administrative tasks.
 Responsible for observing all applicable safety requirements and reporting immediately any unsafe practices/conditions.
 Carries out special projects as assigned.

Position Requirements

 Strong secretarial and administrative support skills.
 Strong planning, organizational, analytical, decision making, interpersonal, oral and written communication skills.
 Advanced knowledge of PC's in the company's current operating system environment.