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Board Member, Committee Member and Management Company: Working Relationships
Committee structure is absolutely important to the effectiveness of the Association. There are occasions where the dynamics and reporting or working relationships between Board members, Committees and Management become muddy and the effect can result in often frustration and a feeling of wasted time and energy by all parties involved.
A refresher course is sometimes in order to bring the c's back together.
The Board expects Committees to assist the Board in gathering essential information; research issues and still provide recommendations; assist the Board in maintaining standards; aid in achieving financial objectives; utilize management to coordinate with the Board as well as other committees.
Committees are certainly not permitted by most Governing Documents or from the Committee Charters to bind the Association to contracts, financial commitments, or some other binding agreement.
Committee charters should periodically be reviewed to align the existing Board's charge to every committee. This is the foundation of the Committees responsibility and may be clearly understood with the sitting committee. Likewise, there must be periodic review of the committee's task list to be in concert using the Boards objectives.
The Board expects Management to help and facilitate the job of committees; coordinate issues between committees; receive committee reports and coordinate recommendation while using Board; advise committees along with the Board of CC&R and Bylaw requirements as necessary; execute the decisions of the Board
Management should work as an overseer or facilitator to guarantee the Committees and Board are following a governing documents of the community. In addition, Management is liable for making sure that the vision and direction in the Board is followed. In an ideal case, Management would be a consensus builder. In an imperfect world, Management will probably be charged with all the obligation of reporting on the Board and Committees when their paths are straying from the association documents or State laws. At theses times, Management could make recommendations towards the Committees and Board. In some cases, the advice will be a clear path of guidance; in others it will probably be to look for the recommendations of counsel.
In go now , it will likely be expected that Committee members, volunteer groups, advocated or individual Board member usually do not consciously as Management to complete tasks or services that is broadly known the Board does not want or will not approve but is due to personal agenda. Everyone needs to follow to processes. This process protects the Associate as well as its members from liability.
Committees meet independently, assisted, facilitated, and advised by management. Neither the Committee nor the Staff has any authority to act for the decisions with the Committee. Committees and Management certainly are a team which support in the Board. Board makes all official decisions to handle counsel from the committees, but doesn't have any obligation to follow along with committee recommendations.
Management provides background information to accompany committee recommendations. Committees and Management need to be employed in a cooperative effort to offer the Board factual and finished information. In many cases committees should be employed in harmony collectively to ensure their recommendations could be fully supported financially and operationally.
Committees and Management cannot nullify any action with the Board. The committee has the responsibility to give the reality, and then to help state the committees support or non-support of your issue, along while using reasons the committee supports or won't support a concern, in order to permit the best decision.
One final thought, please be reminded that homeowners sometimes solve what exactly is termed a "good faith opinion." In this scenario a homeowner features a conversation using a one who has expressed or implied authority to represent the Association generally a committee volunteer, Board member or person for the management staff. A simple expression in line with "this will probably be fine" or "we can make it okay" and even "yes, you're able to do that" becomes the impression towards the homeowner that they have approval. The courts could rule the homeowner acted based on a good faith opinion. The Association will be left minus the ability to behave differently.
It is through fully developed working relationships that three parties Committees, Boards and Management can effectively implement the vision and mission statements of your successful community.
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