Notes

Property Managers - 4 Stages to an Annual Commercial Property Management System
Commercial and retail property management are special disciplines of your good property agency. Especially skilled everyone is involved in the running in the management property portfolio for landlords. As visit the site of that process its smart to experience a systemised annual method of the management year. You can break the entire year into 4 separate phases; each phase brings about the next.
So annually cycled property management systems help the agent along with the respective property managers keep on top of the portfolio challenges. The greater number of properties within the portfolio, the greater this need.
There are 4 distinct and main stages for the property management year if you have a look at any property type (office, industrial, retail). For this discussion we will base the comments on a standard financial year (July to June), although some owners and managers manipulate other one year cycles quite successfully (January to December is pretty common).
Using those 4 main stages it is possible to successfully do many things in a controlled way to help the overall property outcomes. The main stages are:
Budget Planning (March to May)

Financial Results Analysis (June to September)

Tenant Mix Planning (October to December)

Property Performance Planning (January to March)
Each from the 4 stages brings about sub-issues and events. This simplifies your management year and keeps yourself on some track to manage and progress for the landlords.
Taking them separately and splitting the needs of each here are several guidelines that you'll be able to add any other issues specific to your area or property type:
Budget Planning- review outgoings for the year thus far, allow for expected vacancies, review net and gross rentals in the market, rent review analysis and expectations over a tenant by tenant basis, option term expectations, set budget targets for income and expenditure inside the coming year, maintenance contracts costs and repairs expectations, assess increase potential in all of the outgoings for that coming year, capital expenditure projections, and landlord funding or property holding plans.

Financial Results Analysis- actual income and expenditure results for the season, reconciliations, arrears recovery reports, budget adjustments for current year, capital expenditure analysis for end of the year, net income analysis, and property valuation review.

Tenant Mix Planning- Anchor tenants stability and satisfaction, specialty tenants location and purchases performance, sales figures in retail groupings, customer demographics, product and service groupings by tenant, lease expiries, vacant tenancy marketing, vacancy controls and remedies, commissions for reletting, leases for renegotiation, tenant retention plans, marketing of the property (tightly related to retail), and lease documentation review.

Property Performance Planning- Planned and unplanned maintenance allowances, capital expenditure works planning, contractors working on the home, refurbishment and renovation planning, retendering of maintenance works (where appropriate), risk management, energy management, essential services contracts planning and compliance, building code compliance, allowances for just about any heritage components or restrictions, as well as any improvements or changes on the property.
When you follow these simple rules and stages of management, the property control process gets much easier. You can now discover why a property manager is in all likelihood probably the most skilful and specialised person to function in a very large commercial agency.
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