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To guarantee the success of one's Office 365 migration project, you need to be sure you attain the following objectives:
No details are lost during the transition process;
No system downtime - your organization still has to operate; and
It's done quickly and cost-effectively.
Put simply, an Office 365 migration that's stress-free! These objectives is possible by following these 7 steps:
1. Review of your current email system
If you're like lots of people, the primary reason for migrating to Office 365 is really because you wish to move your email to the cloud. Accordingly, it is advisable to start with collating the technical details on your present email server and run an audit are convinced that identifies all the active users and groups and also the size email addresses boxes.
2. Review your current Microsoft licensing status
Office 365 has quantity of technical prerequisites you'll want to keep in mind before you migrate. The main one that catches people out is that Windows XP and Office 2003 are certainly not supported. Along with making certain your operating system and browser works with Office 365, it's also important to scrutinize the versions and licenses of the 'microsoft office' software you have. Similar to most organisations, maybe you are employing a blend of Microsoft Office versions, which is just fine - however it is vital that you know what you've currently to help you make a good decision which combination of Office 365 plans might be best designed for your company.
3. Take a look at current data storage locations and size
Office 365 offers two main locations for the storing of your data - Microsoft OneDrive and SharePoint. To help make an educated decision about how better to store your data as soon as you migrate to Office 365, it's essential to review and record the locations and height and width of your data.
4. Select the top mix of Office 365 plans
Now you are with the point where you have information on your email system, you have a detailed report on your current Microsoft licensing and you know how much data you have to migrate. Congratulations - now you are on the point which you could assess the different Office 365 business and enterprise plans and judge those that are best for your small business. Observe that Microsoft are now allowing Office 365 promises to be mixed and matched which can be great news for all businesses large and small. This means you'll be able to increase your existing purchase of recent versions of Microsoft Office as well as look after the different requirements your team may have, according to their roles.
5. Technical preparation to your Office 365 migration
It's now time and energy to get your entire ducks consecutively knowning that means collating all the technical details you will require to conduct an even migration. For instance, the final thing you should do is start your working environment 365 migration after which uncover you do not possess the correct account information to remodel your website record. A fundamental part of this task would be to update all software on the minimum specification and in addition consider whether you want to alter the style of your email groups and the way you structure your data.
6. Perform work 365 migration
The big day is now and it is time for you to start your working environment 365 migration. This is actually the critical step, however with the lead-up work finished, you ought to feel confident that the process should go smoothly. Usually the email system information is migrated on the weekend to attenuate the outcome on the internet performance and to decrease the impact on normal business operations.
7. Perform a post-migration cleanup
Together with the actual migration complete, it is possible to several clean-up tasks to do prior to the project can be deemed a success. The number and types of tasks will differ for every migration however a common example is the decommissioning in the existing Exchange software from a server. This not merely reclaims disk space, but it will may also increase the performance of your respective server and be sure that your particular server runs reliably in the years ahead.
Is a DIY Office 365 Migration recommended?
As you can tell these seven steps collectively require considerable knowledge of your systems and also a good idea of the Office 365 platform. There are a number of third-party link building programs which you can use to help in this procedure - the tricky part would be to know those that are of value. Furthermore you'll want to think about whether it be worth using internal staff to master and perform a one-off multi-step project.
This could be that this best way to assure your small business of a successful Office 365 migration is to apply the help of a Microsoft Partner containing Office 365 certifications and real-world expertise in performing Office 365 migrations.
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