Notes

Property Managers - 4 Stages to an Annual Commercial Property Management System
Commercial and retail property management are special disciplines of an good real-estate agency. Especially skilled people are involved in the running from the management property portfolio for landlords. As part of that process it can be profitable to have a systemised annual approach to the management year. You can break the entire year into 4 separate phases; each phase brings about the next.
So annually cycled property management systems profit the agent and the respective property managers keep on top from the portfolio challenges. The greater number of properties inside portfolio, the greater this need.
There are 4 distinct and main stages to the property management year if you take a look at any property type (office, industrial, retail). For read this will base your comments ought to with a standard financial year (July to June), however some owners and managers have used other 12 month cycles quite successfully (January to December is quite common).
Using those 4 main stages you'll be able to successfully do other parts of a controlled approach to help the overall property outcomes. The main stages are:
Budget Planning (March to May)

Financial Results Analysis (June to September)

Tenant Mix Planning (October to December)

Property Performance Planning (January to March)
Each from the 4 stages brings about sub-issues and events. This simplifies your management year and keeps yourself on some track to manipulate and progress to your landlords.
Taking them separately and splitting certain requirements of each here are some guidelines which you are able to add some other issues specific for your area or property type:
Budget Planning- review outgoings for 4 seasons up to now, enable expected vacancies, review net and gross rentals within the market, rent review analysis and expectations on a tenant by tenant basis, option term expectations, set budget targets for income and expenditure inside the coming year, maintenance contracts costs and repairs expectations, assess increase potential in all of the outgoings for that coming year, capital expenditure projections, and landlord funding or property holding plans.

Financial Results Analysis- actual income and expenditure latest results for the year, reconciliations, arrears recovery reports, budget adjustments for current year, capital expenditure analysis for end of the year, net profit analysis, and property valuation review.

Tenant Mix Planning- Anchor tenants stability and performance, specialty tenants location and purchases performance, sales figures in retail groupings, customer demographics, product and service groupings by tenant, lease expiries, vacant tenancy marketing, vacancy controls and remedies, commissions for reletting, leases for renegotiation, tenant retention plans, marketing in the property (relevant to retail), and lease documentation review.

Property Performance Planning- Planned and unplanned maintenance allowances, capital expenditure works planning, contractors implementing the property, refurbishment and renovation planning, retendering of maintenance works (where appropriate), risk management, energy management, essential services contracts planning and compliance, building code compliance, allowances for almost any heritage components or restrictions, and any improvements or changes on the property.
When you follow these simple rules and stages of management, the house control process gets less difficult. You can now see why home manager is probably one of the most skilful and specialised person to be effective in a large commercial agency.
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