Notes

Board Member, Committee Member and Management Company - Working Relationships
Board Member, Committee Member and Management Company: Working Relationships
Committee structure is completely important to the effectiveness of the Association. There are occasions the location where the dynamics and reporting or working relationships between Board members, Committees and Management become muddy and the result's often frustration along with a sense of wasted effort and time by all parties involved.
A refresher course is oftentimes so that you can bring they back together again.
Roles: Committees
The Board expects Committees to help you the Board in gathering essential information; research issues and provide recommendations; assist the Board in maintaining standards; assist in achieving financial objectives; utilize management to coordinate with the Board and other committees.
Committees usually are not permitted by most Governing Documents or from the Committee Charters to bind the Association to contracts, financial commitments, or some other binding agreement.
Committee charters should periodically be reviewed to align the actual Board's charge to every committee. This is the reasons for the Committees responsibility and really should be clearly understood with the sitting committee. Likewise, there should be periodic review of the committee's task list to ensure they are in concert with all the Boards objectives.
Roles: Management
The Board expects Management to help you and facilitate the work of committees; coordinate issues between committees; receive committee reports and coordinate recommendation with the Board; advise committees as well as the Board of CC&R and Bylaw requirements as necessary; execute the decisions in the Board
Management should be an overseer or facilitator to guarantee the Committees and Board are following governing documents of the community. In addition, Management is in charge of making sure that the vision and direction with the Board is followed. In an ideal case, Management would be a consensus builder. In an imperfect world, Management will likely be charged while using obligation of reporting to the Board and Committees when their paths are straying in the association documents or State laws. At theses times, Management could make recommendations to the Committees and Board. In some cases, counsel will likely be a clear path of guidance; in others it is going to be to look for the recommendations of counsel.
In a relationship building process, it will be expected that Committee members, volunteer groups, advocated or individual Board member usually do not consciously as Management to complete tasks or services that is broadly known the Board doesn't want or is not going to approve but is a result of personal agenda. Everyone needs to check out to processes. This process protects the Associate and all of its members from liability.
Teamwork
Committees meet independently, assisted, facilitated, and advised by management. Neither the Committee nor the Staff has any authority to do something for the decisions of the Committee. Committees and Management really are a team which support in the Board. Board makes all official decisions to undertake the advice in the committees, but doesn't have any obligation to check out committee recommendations.
Communication
Management provides background information to accompany committee recommendations. Committees and Management must be employed in a cooperative effort to provide the Board factual and complete information. In many cases committees must be employed in harmony collectively to make sure their recommendations might be fully supported financially and operationally.
Homeowner Associations and Valentine's Day and Management cannot nullify any action through the Board. The committee has got the responsibility presenting the facts, and then to further state the committees support or non-support associated with an issue, along with all the reasons the committee supports or will not support an issue, as a way to permit an informed decision.
One final thought, please be reminded that homeowners sometimes act upon what is termed a "good faith opinion." In this scenario a homeowner features a conversation with a individual who has expressed or implied authority to represent the Association generally a committee volunteer, Board member or person about the management staff. A simple expression consistent with "this is going to be fine" or "we will make it okay" or even "yes, that you can do that" becomes the impression for the homeowner they have approval. The courts could rule that this homeowner acted based on a good faith opinion. The Association will be left minus the ability to act differently.
It is via fully developed working relationships that most three parties Committees, Boards and Management can effectively implement the vision and mission statements of your successful community.
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