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Project Management Software - A Comparison With Spreadsheets for Managing Projects
Spreadsheets are the king of project management support tools because they're the most convenient tool to utilize and the most frequently used tool. Just how do they compare to project management software? Do you know the benefits of each so when should you make the switch to project management software? While only you may make the determination as to when you should make the switch, this short article will walk through the benefits of each and provide some guidelines.

Depending on which research you depend on, the market for project management software is between $1.5 billion and $3.5 billion. That's for software that is specifically made to aid project management. Most organizations that have made significant efforts towards effective project management have recognized that it's very difficult to manage a greater number of projects and people, or perhaps a larger project, without the support of technology.

Yet there is absolutely no tool for project management that is more popular or widespread compared to the spreadsheet, despite the fact that spreadsheets are not made to be project support tools. Even yet in organizations with an established project management tool, spreadsheets are used. There are obvious known reasons for this. A spreadsheet program is on nearly every computer in every organization, people are familiar with spreadsheets and how to use them, and folks are pre-disposed to use these "office" types of software tools to resolve problems. And I am there with them. I love using spreadsheets to track all sorts of data. It is easy, convenient, and I admit ego-boosting showing off what I could do in a spreadsheet.

Knowing that, let's look at a number of the differences between these two several types of tools. For the purposes of this article, I selected six criteria by which to make the comparison. We were holding selected from the feedback of customers and prospects and learning what is important for the successful adoption and implementation of project tools in a organization.

Data Mining

Data mining is a huge part of project management tools. The whole reason for having a tool is to collect data, to be able to look intelligently at that data, ensure that your processes are performing as advertised, and make good decisions. You must know which projects and tasks are slipping through the cracks in order that you again react. You need to know when you won't have enough resources to meet up demand to be able to allocate them properly or manage the demand. You must know which issues are lurking to enable you to address them now before you lose the favor of a crucial customer. And you need to see how your processes are working to enable you to continuously improve your processes.

In the current economy, competitive landscape, and accountability standards you'll want the data. Managers are getting blindsided because they do not know what is coming and the proceedings. This is where the proper project management software tool shines and spreadsheets fade. An excellent project management tool will be database-oriented and should allow for different types of ad hoc reporting across multiple projects. This permits the mining of all kinds of data. fun summer activities for kids You simply cannot do that in a spreadsheet at exactly the same level. In the event that you really, really know what you are doing you'll be able to tie spreadsheets together and generate some integrated data. But that's not the same thing. You merely cannot, on a whim, mine into the data represented in your multiple spreadsheets. And in today's environment, this is critically important. Gone will be the days when not getting the right data is acceptable.

Advantage: Project Management Software

Ease of Use

You can find project management software systems which are easy to use. However, spreadsheets clearly have an edge here. Most people are familiar with how to use spreadsheets; they're comfortable with them, and also like using them. A large reason is because spreadsheets haven't any structure. People are not usually "forced" into how exactly to use them. They are absolve to use them however they want. Of course, there exists a downside to this. It is extremely difficult to standardize a process or have any sort of standard data structure if you find no structure in the tool itself. However, from the strict ease of use standpoint, spreadsheets can't be beat.
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