Notes

PowerPoint Online (formerly PowerPoint Web App) extends your Microsoft PowerPoint experience to the web browser, where you can work with presentations directly on the website where the presentation is stored. Microsoft Office 365 customers with Office Online can view, create, and edit files on the go.

The PowerPoint Editor is a web front-end component that creates a browser-based editing surface, which enables users to work on documents without losing fidelity.

If you click the Open in PowerPoint button on the PowerPoint Online toolbar, the presentation opens in the PowerPoint desktop app (if Microsoft PowerPoint 2010 or later is installed on the computer).
With PowerPoint Online, you can change paragraph alignment, apply bullets or numbering, and change the level of bulleted or numbered text. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Apply basic transitions and animations

Choose from a gallery of animation and transition effects. PowerPoint Online supports eight transitions and 37 animations. Additional animations and transitions not supported by PowerPoint Online are preserved in the presentation and displayed in the slide show, but they cannot be modified in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Apply rich formatting to text, shapes, and pictures

Not available in PowerPoint Online. Advanced formatting features, such as more colors, gradients, eyedropper, effects, and styles, are available in the PowerPoint desktop app. With PowerPoint Online, you can add a text box or choose from a gallery of shapes and apply styles, which define fill, outline, and shadow effects.

Apply themes and theme variants

Choose from a gallery of built-in themes and variants when you add a new slide to the presentation. Themes not supported by PowerPoint Online are preserved in the presentation, but the ability to modify themes is not available in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Office Add-ins

PowerPoint Online only supports content add-ins for Office. Content add-ins integrate web-based features as content that can be shown in line with a presentation. Learn more about types of add-ins for Office.

Arrange objects

Move, resize, rotate, or order shapes and text boxes in layers, back-to-front in PowerPoint Online. Ungroup shapes to work with them individually. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Broadcast slide show

The PowerPoint desktop app is required to broadcast a slide show to a remote audience through PowerPoint Online. Viewers can watch lives presentations through PowerPoint Online, regardless of whether they have the PowerPoint desktop app installed. Learn more about broadcast slide show.

Clipboard

With PowerPoint Online, you can cut, copy, and paste content in a presentation. A user can copy and paste text between Office Online programs, as well as between Office Online and the Microsoft Office desktop apps on the computer. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Create and manage slides

Add, reorder, duplicate, hide and delete slides in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Create custom animation

PowerPoint Online includes a gallery of animation effects. Animations not supported by PowerPoint Online are preserved in the presentation and displayed in the slide show, but they cannot be modified in PowerPoint Online. To create custom animations, you'll need the PowerPoint desktop app installed on your computer. Learn more about creating custom animations with PowerPoint 2013 desktop app.

Design tools- advanced

Not available in PowerPoint Online. Advanced design features, such creating slide masters and modifying layouts, are only available in the PowerPoint desktop app. With PowerPoint Online, you can use your own template file as the basis for creating new files or choose from predefined list of themes.

Dropbox

Dropbox is a file hosting service that offers cloud storage, file synchronization, personal cloud, and client software.

Embed presentation on web or blog page

With PowerPoint Online, you can embed presentations on websites or blogs so that anyone can view your information even if they don't have Microsoft PowerPoint desktop app. Embedded viewers show animations, transitions, and audio/video—the same as full fidelity reading view. Learn more about embedding presentations on a web or blog page.

Font formatting

PowerPoint Online lets you apply bold, italics, underline, font, size, and color to text. You can also use the Format Painter to copy the format of entire shapes.

Full fidelity reading view

View presentations as they were intended to be seen—showing animations, transitions, and audio/video.

Full ink support

Ink can't be inserted in PowerPoint Online, but PowerPoint Online displays them as expected.

Full selection of animations and transitions

PowerPoint Online supports eight transitions and 37 animations. For a larger selection, use the PowerPoint desktop app.

Headers and footers

Headers and footers, including date and slide numbers, cannot be inserted, edited, or deleted in PowerPoint Online, but PowerPoint Online displays them as expected. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Hyperlinks

Insert, edit, and follow hyperlinks. Bookmark links work, but cannot be edited in PowerPoint Online.

Insert online video

Video and audio content plays in Reading view and Slide Show, with a file size limit of 100 MB. Online video can be inserted from YouTube, and media controls can be resized, moved, and deleted in PowerPoint Online. But to insert audio and video other than YouTube, you need the Microsoft PowerPoint desktop app.

Integration with Excel for charts

Not available in PowerPoint Online. With PowerPoint Online, you can view Excel charts in an existing presentation, but you cannot edit or insert an Excel chart in a presentation using PowerPoint Online. Learn more about copying an Excel chart to PowerPoint.

Navigation— slide sorter

Not available in PowerPoint Online. Slide sorter view, which gives you a view of your slides in thumbnail form making it easy to sort and organize your slides, is not available in PowerPoint Online. Using the PowerPoint desktop app, you can use slide sorter view to organize your slides and add sections and sort slides into different categories.

Offline viewing and authoring

PowerPoint Online is launched from a web browser and relies on an Internet connection. To access presentations offline, Microsoft PowerPoint desktop app must be installed on your computer and used to view and edit slides.

Picture cropping

Improve the framing of a subject in a picture with the cropping tool. Simply click one of the cropping handles at the edge of the picture and drag it until you achieve the picture you want.

Pictures

With PowerPoint Online, you can insert pictures stored on your computer, or insert pictures from Bing Images. You can move, resize, and crop pictures, and apply a number of picture styles. More sophisticated features for working with pictures, such as applying effects, are not available in PowerPoint Online. You can't create screenshots in PowerPoint Online, but screenshots that are in a presentation display as pictures in PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Present online through Skype for Business or the Office Presentation Service

Not available in PowerPoint Online. Microsoft PowerPoint desktop app lets you deliver your presentations using the Office Presentation Service, a free, public service that allows other so to follow along in their web browser. Learn more about Office Presentation Service.

Presenter view

Not available in PowerPoint Online. Only Microsoft PowerPoint desktop app allows a presenter a behind-the-scene control of the presentation flow, notes, annotations, and zooming tools. PowerPoint Online does not support these features.

Print to PDF

With PowerPoint Online, you can print your presentation to a PDF reader, where all the layout and formatting of your slides will print the way you expect. Learn more about basic tasks you can do using PowerPoint Online.

Proofing tools

You can check spelling and set the proofing language, using the built-in dictionary with PowerPoint Online. But PowerPoint Online does not use a custom dictionary and does not include translation or a thesaurus.

Real-time co-authoring

Multiple authors can work simultaneously in PowerPoint Online and PowerPoint 2016. Real-time presence helps you see where your co-authors are working in the presentation so that you don't create conflicts as you edit, and you can see changes as they're being made. PowerPoint 2013 supports simultaneous editing, but there is no presence indication, and changes can't be seen by multiple authors until the document is saved. For more information about real-time co-authoring in PowerPoint, see Work together on PowerPoint presentations.

Reviewer tools - advanced

Not available in PowerPoint Online. Advanced reviewer features, such as merge conflicts and compare presentations, are only available in the PowerPoint desktop app. With PowerPoint Online, you can view, add, edit, or delete comments.

Rights management: Apply and consume IRM and password protection

Not available in PowerPoint Online. PowerPoint Online displays presentations that are protected with Information Rights Management (IRM). However, these presentations cannot be edited in the browser, and you cannot create IRM-protected presentations in PowerPoint Online. PowerPoint Online can't open presentations that are digitally signed or encrypted with a password.

Run slide show

With PowerPoint Online you can run your presentation with just a web browser and an Internet connection. Learn more about basic tasks you can do using PowerPoint Online.

Save As or Download a copy

PowerPoint Online saves your work every time you make a change. There is no Save command. You can download a copy, but you must have the Microsoft PowerPoint desktop app to edit a local copy.

Shapes

Word Art and charts can't be inserted in PowerPoint Online, but PowerPoint Online displays them as expected. In Editing view, edit and format text. If you want to apply text effect to Word Art you'll need Microsoft PowerPoint desktop app.

Share

If your presentation is saved in a SharePoint document library, then your presentation is online and you can share it by sending a link instead of an email attachment. People with proper permissions can view it in their web browser or mobile device. Learn more about sharing a presentation.

Slide show

PowerPoint Online plays slide shows in a full-screen window. Press the spacebar to advance the slides. Slide animations play, but only Fade and Wipe transitions between slides are supported. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

SmartArt

You can insert SmartArt, switch to a different layout or color scheme, apply SmartArt styles, and edit text with PowerPoint Online. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Table creation/editing and formatting

Tables can be created and edited in PowerPoint Online, and PowerPoint Online supports most table functions. For advanced functions, such as merging and splitting cells, use the PowerPoint desktop app. Learn more about the differences between using a presentation in the browser versus the PowerPoint desktop app.

Tell Me

When you need to accomplish something in PowerPoint Online but don't know how, you can use the Tell Me search feature to quickly find what you're looking for. Tell Me understands what you're trying to accomplish and helps you do it faster by making suggestions.

Undo and redo

Undo (Ctrl + Z) and redo (Ctrl + Y) an infinite number of recent actions during the current editing session in the active presentation. If the editing session times out or if you switch to Reading View for more than 30 seconds, the undo history is reset. Learn more about keyboard shortcuts in PowerPoint Online.

View and add comments

If your files are stored on SharePoint Online or OneDrive for Business, you can add, edit, or delete comments.

If your files are stored on OneDrive, you can add, edit, or delete comments while in Editing View, and you can view and update comments while in Reading View.

View and edit slide notes

With PowerPoint Online, notes for each slide can be displayed or hidden. You can also add notes in Edit mode.

WYSIWYG viewing

Edit your presentation in a form closely resembling its appearance when printed or displayed as a finished product.

Feature Availability

To view feature availability across Office 365 plans, standalone options, and on-premise solutions, see Office Online Service Description.Plan Description
Exchange Online Archiving for Exchange Server
Cloud-based archive for users with primary mailboxes in Exchange Server 2016, Exchange Server 2013, or Exchange 2010 (SP2 or later).
If you want to add a cloud-based archive to a primary mailbox that's located on an on-premises Exchange server, you need to configure a hybrid deployment. For more information about hybrid deployments see Exchange Server Hybrid Deployments.
Exchange Online Archiving for Exchange Server (via Enterprise CAL Suite)
Cloud-based archive for users with primary mailboxes in Exchange Server 2016, Exchange Server 2013, or Exchange 2010 (SP2 or later). For details, see Licensing Brief - Licensing the Core CAL Suite and the Enterprise CAL Suite.
Exchange Online Archiving for Exchange Online
Cloud-based archive and in-place hold as an add-on for the following plans: 1, 2,
Exchange Online Plan 1
Exchange Online Kiosk
Office 365 Business Essentials
Office 365 Business Premium
Office 365 Enterprise E1
Office 365 Enterprise F1
Note: The following plans already include archiving and do not require Exchange Online Archiving as an add-on: > Office 365 Education A1 > Office 365 Education A3 > Office 365 Education A5 > Office 365 Enterprise E3 > Office 365 Enterprise E5 > Exchange Online Plan 2 > For details on the archiving capabilities of Exchange Online mailboxes, see Archive mailboxes in Exchange Online.
Note

1 A hybrid deployment isn't required for cloud-only organizations where no mailboxes are located on an on-premises Exchange server. However, if on-premises mailboxes exist, then hybrid deployment is required.
2 Exchange Online Plan 1 and Office 365 Business plans have a size limit on the mailbox and archive. Exchange Online Archiving for Exchange Online add-on adds unlimited cloud-based archive and In-Place Hold and Litigation Hold.

Looking for information about all Office 365 plans? Office 365 is available in a variety of plans to best meet the needs of your organization. For information about different plans, including standalone plan options and information on moving from one plan to another, see Office 365 Plan Options.

Requirements

In order to use Exchange Online Archiving for Exchange Server, user mailboxes must reside on Exchange Server 2016, Exchange Server 2013, or Exchange Server 2010 (SP2 or later).

Federated identity and single sign-on
Administrators can use a single sign-on approach to Office 365 authentication with on-premises Active Directory. To achieve this, administrators can configure on-premises Active Directory Federation Services—a Microsoft Windows Server® 2008 service—to federate with the Microsoft Federation Gateway. After Active Directory Federation Services is configured, all Office 365 users whose identities are based on the federated domain can use their existing corporate logon to automatically authenticate to Office 365.

User subscriptions
Each user who accesses the Exchange Online Archiving service must have an Exchange Online Archiving subscription. Each email archive subscription can be used only for storage of one user's messaging data.

Unlimited archive storage quota

The unlimited archiving feature in Office 365 (called auto-expanding archiving) provides an unlimited amount of storage in archive mailboxes. Auto-expanding archiving is only supported in hybrid-configuration when the user's mailbox resides on Exchange Server 2016 or Exchange Server 2013 (SP1 or later). Each Exchange Online Archiving subscriber initially receives 100 GB of storage in the archive mailbox. When auto-expanding archiving is turned on, additional storage is automatically added when the 100 GB storage capacity is reached. For more information, see Overview of unlimited archiving in Office 365. See the Office 365 Roadmap for details about in.valided and the ...

Important

Administrators can't adjust the storage quota.

Auto-expanding archiving is not supported for mailboxes residing on Exchange Server 2010.

Important

Auto-expanding archive is only supported for mailboxes used for individual users or shared mailboxes with a growth rate that does not exceed 1 GB per day. Using journaling, transport rules, or auto-forwarding rules to copy messages to Exchange Online Archiving for the purposes of archiving is not permitted. A user's archive mailbox is intended for just that user. Microsoft reserves the right to deny unlimited archiving in instances where a user's archive mailbox is used to store archive data for other users.

Feature availability across Exchange Online Archiving plans

Feature
Exchange Online Archiving for Exchange Server1
Exchange Online Archiving for Exchange Online2
Archive Features in Exchange Online Archiving
Archive mailbox
Yes
Yes
Move messages using Archive policy
Yes
Yes
Import data to the archive
Yes
Yes
Deleted item recovery
Yes
Yes
Deleted mailbox recovery
Yes
Yes
Mailbox backup
Yes
Yes
Client Features in Exchange Online Archiving
Outlook3
Yes
Yes
Outlook Web App
Yes
Yes
Compliance and Security Features in Exchange Online Archiving
Retention policies
Yes
Yes
In-Place Hold and Litigation Hold6
Yes
Yes
In-Place eDiscote
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